1.1 AHIC is organised and managed by MEED Media FZ-LLC (trade license number 18693), a company incorporated as a Free Zone Company with Limited Liability pursuant to the Dubai Technology and Media Free Zone Private Companies Regulations 2003 issued under Law No. 1 of 2000 of the Emirate of Dubai (as amended), whose registered office is PO Box 25960, 20th Floor, Al Thuraya Tower 1, Dubai Media City, Dubai, UAE and BEME Exhibition Conferences Organising LLC
1.2 References to “us” means MEED MEDIA FZ LLC and BEME Exhibition Conferences Organising LLC and references to “we” and “our” shall be construed accordingly. Reference to “you” means the entity completing a booking request and references to “your” shall be construed accordingly.
1.3 All applications to register for the conference, and all orders to purchase the relevant documentation pack, are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).
1.4 You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
2.1 All applications to register for the conference are subject to availability and you making full payment.
2.2 Confirmation (or rejection) of your booking will be sent to you email within five (5) working days of our receipt of your booking request.
2.3 Delegate passes issued for use at the conference are valid for named attendee only and, subject to clause 4.2 below, cannot be transferred. You may be asked for photographic ID during the conference. If you are unable to provide identification which matches your delegate pass you may be asked to leave the conference.
3.1 Our prices for attending the conference, and for purchasing the documentation pack for the conference, are set out on the relevant registration booking form or the relevant purchase order form or can otherwise be obtained from us upon request or from our website. Prices may be subject to change from time to time.
3.2 If your booking has been confirmed an invoice will be sent to you within ten (10) working days setting out the relevant payment instructions and terms. Payment is due immediately on receipt of this invoice.
3.3 If you apply to register for the conference less than two (2) weeks before the date of the conference we will only accept payment by a credit card, unless we expressly agree otherwise in writing. If for any reason we have not received payment in full by the date of the conference you (or the attending delegate) will be asked as a condition of being allowed to attend the conference to provide payment by credit card on the day of the conference. We reserve the right to cancel your booking at any time if payment is not made.
3.4 You acknowledge and accept that If payment is not made in accordance with this Clause 3, interest on the overdue balances (including any period after the date of any judgment or decree against the Customer), and late payment fees, fall due and payable and are calculated upon the basis set out in the Late Payment of Commercial Debts (Interest) Act 1998 (as amended).
4.1 It may be necessary for reasons beyond our reasonable control to alter the advertised content, timing and/or location of the conference or the advertised speakers. We reserve the right to do this at any time. Where we alter the time and/or location of the conference, we will provide you with notice of the same and will offer you the choice of either a credit for a future event of your choice (up to the value of sums paid by you in respect of the conference) or the opportunity to attend the conference as varied.
4.2 If you are unable to attend the conference we welcome substitute delegates attending in your place at no extra cost provided that we have at least 2 days prior notice of the name of your proposed substitute and have received payment in full. Please notify us of any substitutions by email at: email@example.com.
4.3 No refunds will be given in respect of non-attendance.
4.4 Cancellations: In the event of cancellation 100% of the event fee is payable and non-refundable. All cancellation requests must be submitted to us in writing. If we agree to your cancellation then all cancellation fees are payable immediately after the acceptance of your cancellation in writing by us. If you cancel a complimentary delegate place or fail to attend you will be liable to pay a cancellation fee of $150.
5.1 In the event that a party is prevented, hindered or delayed in or from performing any of its obligations under this agreement (the “Affected Party”) for any reason beyond its reasonable control, including without limitation by acts of God, flood, drought, earthquake or other natural disaster, epidemic or pandemic, or any other widespread communicable disease, terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations, nuclear, chemical or biological contamination or sonic boom, any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary licence or consent, collapse of buildings, fire, explosion or accident (“Force Majeure Event”), the Affected Party shall not be in breach of this agreement or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended accordingly.
5.2 If the Force Majeure Event prevents, hinders or delays the Affected Party's performance of its obligations for a continuous period of more than 365 days, the other party not affected by the Force Majeure Event may terminate this agreement by giving written notice to the Affected Party at the end of that period, and such party shall be entitled to a full refund of the fees paid to the Affected Party under this agreement.
6.1 All rights in all presentations, documentation and materials published or otherwise made available as part of the conference (including but not limited to any documentation packs or audio or audio-visual recording of the conference) (“Content”) are owned by us or are included with the permission of the owner of the rights. No (i) photography, filming or recording; or (ii) republication, broadcast or other dissemination of the Content is permitted. You shall not distribute, reproduce, modify, store, transfer or in any other way use any of the Content (save that use by the relevant delegate for internal business purposes shall be permitted), and in particular (but without limitation) you shall not (and shall procure that each of your delegates shall not):
6.1.1 upload any Content into any shared system;
6.1.2 include any Content in a database;
6.1.3 include any Content in a website or on any intranet;
6.1.4 transmit, re-circulate or otherwise make available any Content to anyone else;
6.1.5 make any commercial use of the Content whatsoever; or
6.1.6 use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.
6.2 The Content does not necessarily reflect our views or opinions.
6.3 Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the Content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it. The Content is provided on an “AS IS” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.
6.4 To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.
7.1 Subject to Clause 7.4, our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any booking (or requested booking) made by you or otherwise in relation to a conference, shall be limited to the price paid by you in respect of your booking to attend the conference.
7.2 Subject to Clause 7.4, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
7.3 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you (including your delegates) during or otherwise in relation to a conference.
7.4 Nothing in this these Terms and Conditions shall limit or exclude either party’s liability for:
7.4.1 death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors;
7.4.2 fraud or fraudulent misrepresentation; or
7.4.3 any other liability which cannot be limited or excluded by applicable law.
8.1 You warrant that you shall:
8.1.1 comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010;
8.1.2 comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and
8.1.3 promptly report to us any request or demand for any undue influence or other advantage of any kind received by or on behalf of you in connection with the performance of these Terms and Conditions.
8.2 Breach of this clause 7 shall be deemed a material breach of these Terms and Conditions.
9.1 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document.
9.2 You acknowledge that in registering a delegate place you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these Terms and Conditions.
9.3 These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
9.4 You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.
9.5 Save as set out in Clause 4.2 you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.
9.6 These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder.
1.1 The following definitions shall apply save where the context requires otherwise:
1.2 "Attendees" means attendees or delegates at the Event;
1.3 "Contract" means Part A (Commercial Terms and Sponsorship Application) and this Part B (Terms and Conditions) between Sponsor and the Organisers;
1.4 "Event" means the Arabian Hotel Investment Conference 2020;
1.5 "Exhibition Centre" means the event centre or venue where the exhibition portion of the Event is to be held;
1.6 "Exhibition Centre Operator" means the proprietor and/or manager of the Exhibition Centre;
1.7 "Event Deadline" means early January 2020, with the exact date to be confirmed in the Event exhibitor manual;
1.8 "Exhibition Space" means space, table top or otherwise, if any, in the Exhibition Centre made available to Sponsor by the Organisers as a part of the Sponsorship;
1.9 "Exhibitor's Manual" means the handbook dealing with the administration of all matters relating to the exhibition portion of the Event and the Exhibition Space and which will be supplied to Sponsor prior to the exhibition portion of the Event, upon Sponsor's request;
1.10 "Organisers" means MEED Media FZ-LLC trade licence number 18693, a company incorporated as a free zone company with limited liability pursuant to the Dubai Technology and Media Free Zone Private Companies Regulations 2003 issued under Law No. 1 of 2000 of the Emirate of Dubai (as amended), whose registered office is PO Box 25960, 20th Floor, Al Thuraya Tower 1, Dubai Media City, Dubai, UAE and BEME EXHIBITIONS & CONFERENCES ORGANISING LLC (Bench Events) trade licence number 743237, whose registered office is PO Box 214323, Office 530, Saaha B Offices, Souk Al Bahar, Downtown Dubai, UAE.
1.11 "Sponsor" means the company, firm, or person described as such in Part A; for the purposes of this document “Host Partner” is to be considered the same as “sponsor”.
1.12 "Sponsorship" means the sponsorship opportunities granted by the Organisers to Sponsor hereunder for the Event;
1.13 "Part A (the Commercial Terms and Sponsorship Application)" means Part A of this document set out above;
1.14 “Sponsorship Application’ means the sponsorship application set out above;
1.15 "Sponsorship Fee" means the fee set out in Part A above;
1.16 "Sponsorship Items" means any articles, products, and materials, including any prizes provided by the Sponsor for the Event; and
1.17 "Terms and Conditions" means these terms and conditions
2. APPLICATION FOR SPONSORSHIP
2.1 All applications for a sponsorship at the Event must be made on the Sponsorship Application and are subject to the terms and conditions of this Contract. The Organisers reserves the right to accept or refuse any Sponsorship Application without giving any reason. The Organisers may, at its discretion, accept Sponsorship Applications in writing by registered post, facsimile or email.
2.2 The Commercial Terms, the Sponsorship Application, and these Terms and Conditions shall comprise this Contract to the exclusion of all other terms, conditions, warranties, and representations, expressed or implied, statutory or otherwise subject to any amendments which may be agreed by the parties to this Contract in writing.
3. NO ASSIGNMENT
Sponsor shall not sell, assign, rent, transfer, trade or share any part of its Sponsorship either wholly or in part, without the prior written consent of the Organisers which may be withheld at the Organisers discretion. Sponsor is not entitled to exclusivity in regards to its Sponsorship and Sponsor acknowledges that other Event sponsors may be appointed, some of which may be competitors of Sponsor. The Organisers reserves the right to alter and re-arrange the date(s) for the Event or the Exhibition Centre. Such changes shall be at the discretion of the Organisers and Sponsor shall be duly notified in advance. Sponsor agrees that the Organisers shall have no liability whatsoever and that it shall have no claim for compensation in respect of such changes. In the event that the Organisers change the date(s) for the Event or the Exhibition Centre and the Sponsor cannot attend, then the Sponsorship Fee paid by the Sponsor will be refunded.
4. SPONSORSHIP ITEMS/SPONSORSHIP OPPORTUNITY
4.1 In the event Sponsor provides any Sponsorship Items, unless otherwise approved by the Organisers, the movement of such Sponsorship Items in and out of the Exhibition Centre must be handled by official contractors nominated by the Event and the Sponsorship Items will not be allowed into or out of the Exhibition Centre without official clearance. All Sponsorship Items must at all times abide by the health and safety standards set and monitored by the Exhibition Centre. Sponsor shall make its own arrangements for transportation of Sponsorship Items including packaging material. The Organisers cannot accept or sign for Sponsorship Items on behalf of Sponsor.
4.2 In the run up to the Event and for the period of the Event, the Sponsor will be entitled to utilise the Event logo on its letterhead and will be entitled to state in its promotional material that it is a Sponsor. All Sponsorship Items and all activities or elements including those set out in this clause 4.2 and adverts and prizes of the Sponsorship are subject to the prior approval of the Organisers. The Organisers reserves the right to reject any Sponsorship Item or any element or elements of the Sponsorship that it feels is not in keeping with the Event’s standards.
4.3 At the end of the Event, all Sponsorship Items shall be removed and cleared from the Exhibition Space and Sponsor shall ensure that vacant possession of the Exhibition Space is delivered to the Organisers in good order and clean condition. Sponsor will pay the cost of making good any damage caused to the Exhibition Centre whether by themselves and/or their contractors. Any property remaining at the Exhibition Centre after the last day notified by the Organisers to Sponsor, may be held or otherwise disposed of by the Organisers or Exhibition Centre Operator at Sponsor’s expense unless otherwise agreed. Sponsorship Items may not be removed by Sponsor from the Exhibition Centre before the exhibition portion of the Event ends unless otherwise agreed.
4.4 In the event the Organisers provides lists to Sponsor hereunder, use of any such lists will be at Sponsor’s sole risk and Sponsor must comply with all applicable laws, rules, and regulations. Use of the list is for the sole purpose as contemplated hereunder and Sponsor may not provide the list to any third party or use the list for any other purpose. Sponsor acknowledges and agrees such lists are the proprietary and confidential information of the Organisers.
4.5 Sponsor is solely liable and responsible to obtain and present, at Sponsor’s cost and expense, any prize it donates hereunder. Sponsor hereby indemnifies and holds the Organisers, its partners and their affiliates harmless from any claim or cost in any way connected with the prize, or its use.
4.6 In consideration of, and subject to, the payment of the Sponsorship Fee in accordance with Clause 6, the Organisers will provide, or will procure the provision of, the Sponsorship Opportunities to the Sponsor. If for whatever reason the Organisers is unable to deliver any of the Sponsorship Opportunities precisely as set out, the Organisers may offer substitute alternative rights to an equivalent value without penalty.
5. RULES & REGULATIONS
Sponsor shall observe and comply with the rules and regulations of the Exhibition Centre (including health & safety legislation in force at the time) copies of which can be obtained from the Organisers on request, as well as any reasonable written instructions as provided by the Organisers from time to time and any reasonable oral instructions provided by the Organisers and/or the Exhibition Centre Operator.
6.1 Sponsor shall pay the Sponsorship Fee in full to the Organisers after 30 days after receipt of invoice. Sponsor will not be entitled to exercise any of the rights granted under this Contract until the Sponsorship Fees have been received by the Organisers in cleared funds.
6.2 The Organisers can cancel and/or resell the Sponsorship where payment has not been received by Sponsor on the agreed due dates without any compensation due to Sponsor.
6.3 Sponsor shall be responsible for obtaining any licenses, permits or approvals required under federal, state or local law applicable to its activity at the Event. Sponsor shall be responsible for obtaining any tax identification numbers and paying all taxes, license fees or other charges that shall become due to any governmental authority in connection with its activities at the Event.
7.1 During the Event, Sponsor shall be responsible for the conduct of its employees, agents, contractors, and subcontractors and shall ensure that they observe these Terms and Conditions at all times and ensure that they do not damage the Exhibition Centre or any of the venues for related breakfasts, luncheons and/or dinners. Sponsor must not permit anything which causes or may cause a nuisance or, in the opinion of the Organisers, does not conform to the general standards of the Event. Moving or working exhibits shall only be demonstrated or operated by persons authorised by Sponsor and shall not be left unattended by such authorised persons. Sponsor will not engage in any joint promotional activity or otherwise use the Sponsorship with or in connection with any third party or unauthorised brand of Sponsor.
7.2 All items must be confined to the area of the Exhibition Space and may not extend beyond such area. Sponsor’s advertising literature shall be distributed from the Exhibition Space only. Sponsor may not alter in any way the structure or fixtures of the Exhibition Centre.
7.3 Sponsor will ensure that all articles, goods, advertisements, signs, and any other materials exhibited comply with the law, are free from any offensive or defamatory matters, do not infringe any copyright, trademark, design, patent, or other intellectual property right and conform with any statutory provisions or regulations relating thereto. Sponsor will indemnify the Organisers in respect of any loss, costs, liabilities, damages or claims suffered including legal costs and any other professional fees arising from or in connection with a breach of this clause 7.3.
7.4 The Organisers will at all times have complete control over admission and admission policies relating to the Event.
7.5 Sponsor shall not do or allow anything to be done which may denigrate or prejudice the Event or the Organisers trademarks, names or logos or which may damage the reputation of the Organisers or bring the Organisers or the Exhibition Centre Operator into disrepute.
7.6 If Sponsor commits any material breach of its obligations under this Contract, under the Exhibition Manual or under any other written instructions, given in accordance with clause 5, the Organisers may, without prejudice to the other rights of the Organisers, require Sponsor to vacate the Exhibition Space or any other related activity of the Event immediately and shall thereupon be entitled, at Sponsor’s expense, to remove Sponsor’s property and personnel.
Sponsor shall take out and maintain at all times adequate insurance to fully protect the Organisers and its affiliates, service contractors, and the Exhibition Centre and the Exhibition Centre Operator from any and all claims, arising from Sponsor’s activities, including public liability and employee liability insurance against personal injury, death and damage to or loss of property for a limit of indemnity not less than £5,000,000 sterling (or its equivalent). The Organisers shall be entitled to inspect Sponsor’s public liability policy which Sponsor shall make available on request. Sponsor understands that none of the Organisers, the Exhibition Centre, nor the Exhibition Centre Operator maintains insurance covering Sponsor’s property and it is the sole responsibility of Sponsor to obtain such insurance. Sponsor is responsible for any and all damages caused by Sponsor or Sponsor’s agents, employees, or guests.
9. LIABILITY; INDEMNIFICATION
9.1 By submitting the Sponsorship Application for the Event, Sponsor releases the Organisers, the Exhibition Centre, Exhibition Centre Operator and their respective affiliates, representatives, employees, and agents from any and all liability for, any damage, loss, harm, or injury to the person or any property of Sponsor or any of its officers, directors, employees, agents, representatives, or invitees resulting from, or arising out of submission of an application and/or participation in, or sponsorship of the Event. In no event shall the Organisers, the Exhibition Centre, the Exhibition Centre Operator or any of its affiliates, representatives, employees and agents, be liable for (1) loss of profits (whether considered to be a direct or indirect loss), (2) loss of business, (3) loss of goods, (4) depletion of goodwill and/or damage to reputation, (5) loss of anticipated savings, (6) loss of contract, (7) loss of use, (8) loss of, or corruption of, data or information or (9) any special, incidental, indirect, punitive, or consequential damages arising out of or in connection with the Contract. Unless otherwise provided herein, the liability of the Organisers and its affiliates, representatives, employees, and agents and Sponsor’s remedy for any claim of loss or damage arising from or related to the Contract, regardless of the form of action, shall be limited to the Sponsorship Fees paid to the Organisers hereunder. Sponsor agrees that the Organisers will not be liable in the event of any errors or omissions in any materials provided by the Organisers. Sponsor acknowledges and agrees that the Organisers makes no representation or warranties with respect to either the number of Attendees, or the demographic nature of such Attendees. Nothing in this clause shall limit liability in cases of wilful default, fraud and / or negligence.
9.2 Sponsor shall indemnify and keep indemnified the Organisers, its affiliates and their respective officers, directors, shareholders, employees and agents, the Exhibition Centre and the Exhibition Centre Operator, against all claims, liabilities, losses, suits, damages, judgements, expenses, and reasonable costs (including reasonable legal costs) and charges of any kind arising ("Loss") out of the material breach, wilful default or negligence of Sponsor or its employees, servants, or agents.
9.3 All items or property that are brought to, displayed at, and removed from, the Exhibition Centre are brought to, displayed at, and removed at the risk of Sponsor. This limitation shall not apply in respect of any liability of the parties arising out of death or personal injury as a consequence of the negligence of the party, its employees, agents, or servants.
10.1 This Contract may be terminated by the Organisers by written notice to Sponsor upon the occurrence of any of the following events:
i. the Exhibition Centre becomes unfit for occupancy and use;
ii. the Event is cancelled for any reason, including by the Organisers in its sole discretion;
iii. The Event cannot proceed due to any applicable legislation (including but not limited to sanctions, boycotts or embargoes); or Payment of the Sponsorship Fees is not made by Sponsor in accordance with clause 6 above.
10.2 This Contract may be terminated forthwith by either party by written notice to the other if: (i) the other party is in material breach of any of the terms and conditions of this Contract or in breach of any applicable legislation, rule or regulation; or (ii) the other party becomes bankrupt or goes into liquidation, receivership or administration or if in the reasonable opinion of the solvent party becomes otherwise insolvent.
10.3 Upon termination of this Contract pursuant to clause 10.1 (i) or (ii) or (iii), or termination by the Sponsor pursuant to clause 10.2 any advance payments of the Sponsorship Fee made in respect of this Contract shall be repaid to Sponsor
10.4 If none of the events set out in this clause 10 occur, this Contract will expire 30 days after the Event.
11. CANCELLATION, REDUCTION OR WITHDRAWAL
Sponsor, by giving notice of intention in writing, may cancel or withdraw from the Sponsorship, provided that Sponsor shall be liable for, and the Organisers shall be entitled to retain, the Sponsorship Fee.
12. COMPLIANCE WITH LOCAL LEGISLATION
Sponsor must comply at all times with all relevant legislation and regulations of the country where the exhibition portion of the Event is held and shall be responsible for ensuring that its employees, agents, and servants observe and comply with the same and for obtaining all consents, approvals, authorities, licenses, and the like as may be requisite to its participation in the exhibition portion of the Event.
13. GOVERNING LAW
This Contract shall be governed, construed and shall take effect in accordance with the laws of Dubai and any applicable federal laws of the United Arab Emirates. Any dispute arising out of or in connection with this Contract, including any question regarding its existence, validity or termination, shall be subject to the jurisdiction of the Dubai Courts.
14. DATA; FILMING AND VIDEO RECORDING RIGHTS; ELECTRONIC MESSAGES
From time to time, photographs, motion pictures and/or video recordings may be made at the Event or in the Exhibition Centre, which recordings may include images of Sponsor, its employees, agents and related merchandise and displays. Sponsor may not hinder, obstruct or interfere in any way with such photography or recordings whether by the Organisers, its agents, Attendees, or other exhibitors, and hereby consent to the Organisers’ use of such recordings for commercial purposes. To the extent necessary to fulfil the Organisers’ express obligations hereunder, Sponsor hereby grants the Organisers a non-exclusive, royalty-free, revocable, non-transferable, license (without the right to sublicense) to use Sponsor’s trademarks, service marks, logos, trade names, copyrighted content, hypertext links, domain names, icons, buttons, banners, graphic files, and images in relation to the Event Only. By providing the Organisers the email addresses set forth on the Sponsorship Application, Sponsor hereby consents to receiving unsolicited commercial email messages from the Organisers, its affiliates and partners, as well as third parties licensed to send such messages to Sponsor by any of the foregoing.
15. FORCE MAJEURE
15.1 In the event that a party is prevented, hindered or delayed in or from performing any of its obligations under this agreement (the “Affected Party”) for any reason beyond its reasonable control, including without limitation by acts of God, flood, drought, earthquake or other natural disaster, epidemic or pandemic, or any other widespread communicable disease, terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations, nuclear, chemical or biological contamination or sonic boom, any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary licence or consent, collapse of buildings, fire, explosion or accident (“Force Majeure Event”), the Affected Party shall not be in breach of this agreement or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended accordingly.
15.2 If the Force Majeure Event prevents, hinders or delays the Affected Party's performance of its obligations for a continuous period of more than 365 days, the other party not affected by the Force Majeure Event may terminate this agreement by giving written notice to the Affected Party at the end of that period, and such party shall be entitled to a full refund of the fees paid to the Affected Party under this agreement.
16.1 All warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from this Contract.
16.2 Nothing in this Contract limits or excludes the liability (1) for death or personal injury resulting from negligence (2) fraud or fraudulent misrepresentation or (3) for any other liability which cannot be excluded as a matter of law.
16.3 This Contract and information relating to the business or affairs of each of the parties as well as any and all information in relation to this Contract to which confidentiality is capable of attaching (whether or not such information is reduced to a tangible form or is marked in writing or designated orally as “confidential”) will be considered for the purposes of this Contract to be Confidential Information. Each of the Organisers and Sponsor will (1) not use Confidential Information other than for the purposes of exercising its rights or performing its obligations under this Contract and (2) not disclose any Confidential Information to any third party except with the prior written consent of the other party.
16.4 Any Confidential Information must be returned to the other party on the termination of this Contract or at the written request of the other party.
16.5 Clauses 7.3, 9 and 16 will survive termination of this Contract.
16.6 This Contract constitutes the whole agreement between the parties and supersedes all previous agreements between the parties relating to its subject matter. No variation of this Contract will be valid unless it is in writing and signed by or on behalf of both parties.
16.7 Nothing in this Contract is intended to, or will be deemed to, constitute a partnership or joint venture of any kind between the parties, nor constitute either party the agent of the other party for any purpose. Neither party will have authority to act as agent for, or to bind, the other party in any way.
16.8 If any provision of this Contract is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions and the remainder of the provision in question will not be affected.
16.9 A person who is not a party to this Contract will have no rights under this Contract pursuant to the Contracts (Rights of Third Parties) Act 1999.
At BENCH EVENTS LTD we collect different types of information about our users for five main reasons:
We collect information on you:
We use different legal bases depending upon the purpose for collecting your data in the first instance.
From time to time we may use some elements of the data you supply to target the messages we send you. For example, we may use your location to send you information about an event which is happening in the same country, or we may use your company type to send you a relevant news story.
None of this information is collated by wholly automated means and the rights and freedoms of the data subject are safeguarded by suitable measures.
Because we collect data for a wide range of purposes, we do not have a singularly defined retention period. For each individual product and service we define a carefully assessed timeframe within which we retain your data.
After this, data is managed to ensure that it is either erased from our system, minimised and retained for legal reasons or pseudonymised and retained on a global suppression list to ensure that you do not receive unwanted messaging from us.
The minimum information we need from you to register you as either a subscriber or a delegate is your name, job title, company name and address, landline telephone number and email address. We will ask you more questions for different services, including marketing emails. Unless we say otherwise, you must answer all the registration questions.
We may also ask some other, voluntary questions during registration (for example, general demographic questions about your business) so we can gain a clearer understanding of who you are. This enables us to assess whether you qualify for a free subscription or registration, need to be invited to an event as a VIP or to deliver specific products to you. We may also use these details to create anonymised audience information for our sponsors and partners to facilitate their advertising or commercial decision-making processes.
We will process data collected for the purpose of facilitating your registration or subscription on the basis of Legitimate Interests to deliver the service for which you have registered or subscribed. We will also, on this basis, contact you occasionally about other relevant BENCH EVENTS products and services which we think will interest you. You always have a choice and can opt out of processing on this basis at any time by contacting our Database Manager by email firstname.lastname@example.org or telephone +44 (0)20 3318 5800.
With your permission, we may also send you emails from trusted partners we think may interest you. At any time you can decide not to receive these emails and will be able to ‘unsubscribe’.
We do not sell your data at any time. We will only share your data with our sponsors and commercial partners with your permission.
Under current data privacy legislation, you have the right to rectify, erase or restrict the processing of your data without undue delay. You may also request access to the data we hold on you.
To do this or to update your personal information at any time please contact our Database Manager by email email@example.com or telephone +44 (0)20 3318 5800.
We will not share your personal information with others for marketing purposes unless you have given us your permission. If we have your permission, we will share your information only with other organisations we have chosen carefully.
We can access and release personal information to keep to relevant laws and government requests, to operate our systems properly and to protect both us and our users.
Any other organisations who access your information in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your information and keep to data-protection and privacy laws which apply. We may also independently audit these service providers to make sure that they meet our standards. We may use service providers to help us run these sites (or services available on the sites), some of whom may be based outside the EEA or countries deemed adequate by the EDPB.
For statistical purposes to track how many users we have and how often they visit our websites. We collect information listing which of our pages are most frequently visited, and by which types of users and from which countries.
We use other organisations to collect anonymous user information, sometimes through cookies and web beacons, (information embedded in images which allow them to analyse how the website is being used and the number of visitors) e.g. Facebook.
You can turn cookies off but if you do this, you may not be able to use all services on our websites and you might see more pop-ups and other advertising. This is because we won’t be able to limit what you see by using cookies. However, you will still be able to see our editorial content.
For more information about cookies and managing them, including how to turn them off, please visit our page on Cookies.
We use Google Analytics on our sites for anonymous reporting of site usage and for advertising on the site. If you would like to opt-out of Google Analytics monitoring your behaviour on our sites please use this link https://tools.google.com/dlpag...
We may share anonymised behavioural data with advertising partners, including commercial organisations that fund content labelled ‘Supported by’, ‘Paid content/Paid for by’ or ‘Sponsor content/from our sponsors’. This may mean that when you are on other websites, you will be shown advertising based on your behaviour on BENCH EVENTS website. We may also show you advertising on our site based on your behaviour on other sites.
If you want to opt out of receiving online behavioural advertising, this does not mean that you will no longer receive advertising when you are using our sites. It just means that the advertising you see will not be customised for you.
If you would like more information about OBA and how to opt out of it, please visit youronlinechoices.com or networkadvertising.org (if accessing from the US.)
Advertising on mobile devices may require the collection and sharing of the unique device ID with companies who purchase advertising space on the mobile application.
Under the currently applicable data protection legislation we have to say who the ‘data controller’ is for BENCH EVENTS products and services provided via our websites, our magazines, events and other products and services. The data controller is the organisation responsible for protecting information and, in our case, is Bench Events Limited, The White House, Meadrow, Godalming, Surrey, GU7 3HN, ICO Registration Number ZA065008.
If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact the Database Manager by email firstname.lastname@example.org or telephone +44 (0)20 3318 5800.
Requests will be dealt with by the Database Manager, and will be responded to within a reasonable period, not longer than 30 days.
If you are not satisfied with the way your request was handled, you have the right to lodge a complaint with the supervisory authority – details of which are given below: Information Commissioner’s Office https://ico.org.uk/make-a-comp... Telephone: +44 303 123 1113
5 June 2018 – ICO complaint website url updated.
(a) personal information from Users in a variety of ways, including, but not limited to, when Users visit our Website, register on the Website, place an order, subscribe to the newsletter, respond to a survey, fill out a form, and in connection with other activities, services, features or resources we make available on our Website. Users may be asked for, as appropriate, name, email address, mailing address, phone number, credit card information. Users may, however, visit our Website anonymously. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Website related activities.
(b) non-personal information about Users whenever they interact with our Website. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Website, such as the operating system and the Internet Service Provider’s utilised and other similar information.
(d) professional information about you including first name, last name, job title, company name, email address and telephone number provided directly from you to us or from publically available information such as public sources, third parties or online publications. This information is processed on the grounds of legitimate interest for the purpose of:
Any personal data that you give us will be treated with the utmost care and security. The personal data we collect is used to provide you with the service that you have requested or to respond to an enquiry that you have made.
Meed Media FZ LLC uses User personal information we have collected for the following purposes:
If User decides to opt-in to our mailing list, they will receive emails that may include company news, updates, related product or service information, etc. If at any time the User would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email or User may contact us via our Website.
In addition to our own usage analytics, we use several third-party services to process personal information for the purposes listed above. While some of the services listed beneath may not be enabled at any specific time, services we use include:
If you do not want to continue to receive e-mail communications from us or if you would like to understand the specific personal data we collect and process in relation to you please let us know by either (a) sending an e-mail to email@example.com or (b) following the unsubscribe instructions at the bottom of each communication from us to you.. Should you request that we amend or suppress records containing your personal data we will endeavour to do so as promptly as practical; however you may receive communications for a transitional period whilst we process your records.
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Website.
Sensitive and private data exchange between the Website and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures. Our Website is also in compliance with PCI vulnerability standards in order to create as secure of an environment as possible for Users.
Unless we are given explicit permission to do so; we do not sell, trade, or rent Users personal information. We may without consent share generic aggregated information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above. We may use third party service providers to help us operate our business and the Website or administer activities on our behalf, such as sending out newsletters or surveys.
Users may find advertising or other content on our Website that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Website, is subject to that website’s own terms and policies.
By using this Website, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Website. Your continued use of the Website following the posting of changes to this policy will be deemed your acceptance of those changes.
Data Protection Officer
MEED Media FZ LLC
John Carpenter House
John Carpenter Street
London EC4Y 0AN