This pack contains all the information you will need in relation to your sponsorship and the relevant deadlines. For your convenience, all web and email addresses in this document are hyperlinked to make researching, registering and getting in touch simple and easy.
Please read this carefully, paying special attention to the dates by which we need things from you. If you have any questions, or if we can help in any way in regards to your sponsorship of this event, please do not hesitate to contact me on email@example.com or +44 (0)7930 573 621.
As an integral part of AHIF and a partner of this initiative, it is key that we work together to explore all opportunities to promote this to our collective audiences. There are plenty of opportunities to promote the event, however if you have any ideas on how we can spread the word then please let us know.
Rinoy Varghese, AHIC Marketing Manager
T: +971 (0)56 456 8493
The link below will allow access to a digital folder containing event collateral including logos, flyers, and website banners. If you require specific sizes or items, please contact Rinoy Varghese.
Many companies add industry events they are partnered with to email signatures, this can be a great ice-breaker and encourages on-site meeting requests. We will be pleased to send special, personal invitations to your most important contacts or clients, notifying them of your participation in the event, on your behalf. Share your wish list in good time. We will endeavour to get the right people in the room to support your goals. The deadline is Monday 25 May 2020.
We work hard to ensure coverage is achieved for not only the conference but those sponsors that have newsworthy stories.
For more information on opportunities please contact our PR team, In2 Consulting:
Your company name or logo will appear on AHIC 2021 marketing materials, where appropriate. We have already received your logo and this is now on the website. Please check this is the correct logo and that the hyperlink goes to the correct website address.
We will be pleased to send special, personal invitations to your most important contacts or clients, notifying them of your participation in the event, on your behalf. We ask sponsors to provide us with their lists of contacts electronically by Monday 25 May 2020 (we are happy to provide details of our third party mailing house if this is preferable to you). To discuss this opportunity further, please contact Mala Patel.
Any additional staff members who will be helping you in the exhibition must be included in your complimentary places or paid for. Any representatives who are speaking, moderating, or on a panel at the conference do not need to be included in your complimentary places. All speakers will be sent a different code to register for their complimentary place when their participation has been confirmed.
TO REGISTER YOUR COMPLIMENTARY DELEGATES
• Go to www.ahic.com/
• Select Standard Pass
• Enter your unique sponsor registration code which has been emailed to you
• Complete the registration form
You are entitled to place a full page, full colour company advert within the conference speaker & sponsor handbook, given to each attendee at registration. The advert must be submitted by Monday 24 August 2020 latest and must meet the following specifications.
Please send your advertisement to: firstname.lastname@example.org with subject ‘Ad for AHIF20 / Your Company Name’
Via email for files smaller than 2mb - or online file transfer for files larger than 2mb (WeTransfer, Send-It, etc).
Stand Sizes are dependent on your sponsorship level:
Gold 3x2m Coffee table and 3 chairs or high bar stool and 3 high chairs
Stand design with full measurements must be submitted by Monday 24 August 2020.
|SET-UP PLATINUM STANDS ||Monday 5 October 2020||09:00 – 18:00
|SET-UP GOLD STANDS||Tuesday 6 October 2020||09:00 – 13:00|
Tuesday 6 October 2020
15:00 – 17:30
|Wednesday 7 October 2020||08:00 – 18:00|
|Thursday 8 October 2020||08:00 – 14:00|
|BREAKDOWN||Thursday 8 October 2020||14:00 - 18:00|
Access for breakdown of the stand is between 14:00 - 18:00 on Thursday 8 October 2020.
As an Exhibitor you are responsible for the removal of all stand material, waste and other materials.
Fines may be levied in the case that exhibition stands are dismantled before the stated load out time.
Goods that are left at the venue after the conference will be disposed of by the venue.
IMPORTANT - please note:
We have negotiated preferential rates at the Radisson Blue Nairobi Upper Hill. Please use the links below to book your accommodation directly.
Radisson Blu, Nairobi Upper Hill
Contact: Martyn Hughes
T: +44 7789 527759
Should you need assistance with printing, additional AV please contact email@example.com who can assist directly.
The Exhibitor is fully responsible for obtaining insurance protection for their exhibits, property and personnel against all risks. Equipment should be insured both in transit and on location at the exhibition for the entire period it is in the conference facility. Insurance cover should include:
As usual the Exhibition floor plan will be distributed and space allocated on a first in, first served basis, in order of signed contract, whereby those sponsors that signed their contract first will have first preference of stand position.
Wireless internet connections are available throughout the venue. Wired internet can be ordered through Radisson Blu - contact Mala Patel to be directed to the right department.
If you require first aid assistance on site at any-time, please make the event organisers are aware of this to ensure help is provided. Please ensure that you are aware of all the fire exits and do not block passageways.
As a sponsor you will be provided with the attendee list ahead of time to ensure you are able to plan meetings through the online networking system.
The conference app gives the AHIF 2019 attendees the ability to make contact with other delegates, speakers or sponsors via our website before they arrive at the AHIF 2020 Conference. If networking is the key to future business opportunities, it has never been more important to get connected and make the most of your time at the event. Delegates can locate those they wish to network with and send a message. Please note: all messages sent via the system will be scanned so that anything considered spam will be rejected. Sending a message to all participants for example, will not be possible. This service will go live one month prior to the event for fully-paid delegates, speakers and sponsors.
All registered Exhibitors and Delegates are required to display personal identification, i.e. delegate name badges, at all times.
Security will be present throughout the venue and individuals not displaying name badge will be refused entry into the exhibition and conference halls.
Stand contractors will be able to gain access into the building during the build-up and breakdown, it is not necessary for any additional contractor passes to be ordered.
As the Radisson Blu is open to public during the conference we recommend you do not leave any valuable equipment or belongings unattended. The organisers cannot accept liability or responsibility for loss or damage that may occur to the stands during build up / break down or during the exhibition period or anything that is stolen. Stands should not be left unattended during opening times at any point.
The Radisson Blu will only accept any deliveries the week prior to the actual exhibition set-up day. Sponsors are responsible for organising their own shipping to and from the venue. We have appointed Mail Resource as the official freight forwarder and site handling agent for this event and they are able to provide the following services: